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It makes your message easier to read. People will learn to ignore your emails if they repeatedly get marginally relevant messages from you. See T ONE. In many cases, the executive summary might be sufficient by itself, with the background or supporting data merely referenced or transmitted in hard copy to follow up the electronic version. Often you will change the message, and sometimes you may even decide not to send it. Today we are going to focus on Written Communication. Only use if necessary. Use business-appropriate tone of voice in an email. Come back and join us next week for Part 2 of our 3-week series on Business Communication! If possible, limit your document to one screen page. Give your documents a quick, complimentary close—Sincerely, Thanks, See you Thursday, etc. Keep in mind that your email might be forwarded to others, so your audience is potentially larger than you think. Automate your signature line, and include all the contact information a recipient needs to get in touch with you. Many people that I have spoken with can sometimes receive hundreds of emails in a single day. BOLD or italicize if needed.
Keep in mind that your email might be forwarded to others, so your audience is potentially larger than you think. Sometimes you are writing a letter to a client or prospect and other times you might be creating a marketing slick about a product or service.
Signal clearly the end of your message.
Review and revise as necessary your email before sending it to readers. Short and concise sentences are recommended throughout. Come back and join us next week for Part 2 of our 3-week series on Business Communication!
Is it only for the sender or for the entire group of addressees?
Give your documents a quick, complimentary close—Sincerely, Thanks, See you Thursday, etc. An important message will profit from review, both for errors and undesirable or misleading content.
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